Start at the Planning Stage

We are here to help you plan your trip and can give you advise on the best trip for you. The main thing is to try and plan as early as possible in order to have the best chance to get enough students signed up, and to get the best prices. You are also more likely to get your first preference of accommodation when booking early.

Thinking about your budget

It is important to think about your budget from the outset, what is a realistic price you can expect students to pay and do you get any financial support from the school. You also need to consider additional costs such as transfers to the airport, spending money and any payment fees. Some also like to add a t-shirt or hoody cost into the trip.

Getting your trip approved

Your headteacher or management will need to approve any trip that you are looking at so it is essential you consider the value of the trip and the safety whilst on tour.

Things to consider

  • What is the purpose of the trip and your learning objectives? Think about what you would like to achieve from the trip.
  • Is there a subject the trip needs to be focused on, or would you like it to be focused on more than one area?
  • How many students are likely to come, is it a whole year group or opened to an entire subject?
  • What age group are the students and what type of activities will engage them most?
  • How many staff members do you need to support your group?
  • What dates would you like to travel, are these flexible or fixed?
  • What do you want included, for example do you want all meals included and do you need a full-time tour director?

How to get the best price

  • Are your dates flexible, could you have a mid-week departure, and can you go in term time? Think about the time of year and whether you can go in low season.
  • A coach tour is often a cheaper option than a flight tour and offers a door to door service
  • Could you stay in youth hostels, particularly in Europe where they are very clean and have great facilities
  • Think about using public transport instead of hiring a coach when in city locations
  • Choose different activities that can be free or low-cost, such as museums and local markets
  • Look at similar destinations closer to home, Europe has some fantastic destinations for nearly every subject, there could be a cheaper alternative that still achieves the same goal

Tips to help gain approval

  • Demonstrate how the trip will enrich the student’s learning, link it to what they are learning in the classroom
  • Show how it will help them to put their learning into practise and how it will give them a greater understanding of the subject
  • Think of how it will impact students by taking them out of lessons and address this by showing the significant value of a trip
  • Students educated on a school trip have a better ability to retain information as they can think back to practical examples
  • Explain the additional benefits that are more than academic and that it is important for student’s personal and social development
  • Students will be more confident in the classroom as they will gain a rapport with teachers and classmates
  • You could be offering an opportunity to students that they would not have otherwise, by experiencing another country
``It is much better to see something once than read about it tenfold`` – Loránd Eötvös


So you know you are always in the best hands


All trips are fully protected through our ABTA membership no Y6704, a trusted travel brand for 70 years, offering advice to the public.


Edventure travel has its own ATOL licence, ensuring that you have complete protection for your trip when taking a flight.


Your money is fully protected through our ABTOT membership and our commitment to the package travel regulations.


Edventure Travel are proud to have been awarded the LOtC Quality Badge for educational visits both in the UK and overseas.


We are an Assured Member of the School Travel Forum and in booking with us you can be sure that safety is a priority.